ROCHESTER AREA COMMON REPORT FORM
INFORMATION FOR GRANTSEEKERS AND GRANTMAKERS
This form was developed in 1999 by the Rochester Grantmakers Forum and its Rochester Effectiveness Partnership to facilitate the reporting process for both grantmakers and grantseekers, and to focus on results. Grantmakers and grantseekers worked together to create it.
Funders want to know about the actual outcomes of funded projects and what service providers have learned – positive and negative - not just how many people were served or how many activities took place. Our community needs to know whether or not particular program services make a difference in the lives of those who receive the services. Examining outcomes helps grantmakers and grantseekers function as "learning organizations," gaining information about how to strengthen their work and improve results for those who use their services. Communicating what is learned, including results, can also strengthen the relationship with those who might support or become involved with an effort in the future. We recommend that grantseekers complete the Common Report Form (CRF) and send it to funders 12 months after having received their financial support unless the funder indicates that it should be provided it sooner.
This latest version of the CRF is a companion piece to the newly revised Common Application Form. It will be easiest to complete if a logic model is used to develop plans for the project or capital purchase being reported upon, and are tracking results based on that logic model.
If you have little or no experience developing or understanding logic models or determining the impact of your services we refer you to:
1999 COMMON REPORT FORM
PLEASE ANSWER THE FOLLOWING AS COMPLETELY BUT SUCCINCTLY AS POSSIBLE.
Submit this report 12 months after receiving a grant unless the funder asks for the report sooner.
SECTION A (Complete Section A directly on this sheet.)
Organization completing report:
Funder receiving report:
Report Due Date:
This report covers the time period of ______________ (date) to ______________ (date).
Type of Support:
___General support for agency operations
SECTION B: FUNDER’S NOTES (leave blank for funders to make notes here)
Answer items 2-5 in up to 2 pages:
A. Provide the following information regarding the program or project for which you received funds.
SUPPORT/REVENUE BUDGETED ACTUAL
* General organizational funds/income that are applied to this program/project, eg. endowment earnings, general contributions
EXPENSES BUDGETED ACTUAL
** Administrative staff and/or general organizational expenses applied to this program/project.
B. Explain any variances between budgeted and actual figures that are larger than 10%.
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Revised: 02 Mar 2004 14:02:34